Services

     INSURANCE     SECRETARIAL     MEETINGS     BY-LAWS     INSURANCE     MEETINGS     REPAIRS & MAINTENANCE     FINANCIAL DUTIES

TRUST ACCOUNT

Phoenix Strata Management maintains a combined trust account with Westpac Banking Corporation. The account is audited annually in accordance with the NSW Office of Fair Trading’s requirements. The cost is met by Phoenix Strata Management.

FINANCIAL REPORT & FINANCIAL DUTIES

  • Establish and maintain the trust account
  • Issue levies which may be paid via cheque, money order, Australia Post or Bpay. Credit card facilities are currently being introduced.
  • Monitor levy arrears
  • Pay invoices on behalf of owners corporation
  • Pay disbursements and expenses
  • Provide statutory reconciled accounts including balance sheet, statement of income and expenditure and levy status report to the Executive Committee & owners
  • Arrange for preparation and lodgement of annual tax return
  • Assist auditor in providing accounts and records for audit
  • Prepare administrative fund budget and arrange for sinking fund budget
  • Manage administrative fund and sinking fund
  • GST related activities
  • Arrange for collection of levy arrears

SECRETARIAL

  • Maintain strata roll and minute book
  • Maintain correspondence file
  • Record and retain notices under sections 118, 119 and 120 of the Act
  • Issue minutes of delegated performance
  • Maintain common seal
  • Attend to routine written and oral communication
  • Archive storage

MEETINGS

  • Prepare and distribute notices of Annual and Extraordinary General Meetings
  • Prepare and distribute notices of Executive Committee Meetings
  • Attend and chair Annual and Extraordinary General Meetings
  • Prepare and distribute minutes of Annual and Extraordinary General Meetings
  • Prepare and distribute minutes of Executive Committee Meetings

BY-LAWS

  • Answer queries from the executive committee about by-laws
  • Serve notices to comply with by-laws
  • Prepare and issue notices under section 45 of the Act for breach of the bylaws
  • Represent the owner’s corporation in mediation, tribunal or court proceedings
  • Preparation and lodgement of applications for mediation, adjudication, tribunal orders, briefing lawyers verbally or in writing and/or relevant attendances

REPAIRS & MAINTENANCE

  • Arrange building inspections and reports
  • Arrange repairs and quotations for the Owner’s Corporation or the Executive Committee
  • Assist in lodgement Building Defect Claims
  • Liaise with tradesmen about work to be carried out on the strata scheme
  • Arrange and execute contracts pursuant to the Home Building Act 1989 (NSW)

INSURANCE

  • Prepare and lodge routine insurance claims
  • Arrange insurance valuation as required


Feel free to contact us today to discuss your needs in more detail!